Privacy Notice
(Last updated: October 21, 2025)
1. Who We Are and Scope
1.1 This Privacy Notice explains how Orchestra Precision Pathology Network LLC (“oppn,” “we,” “us,” or “our”) collects, uses, shares, and safeguards personal information of applicants and members in connection with our professional network in the United States.
1.2 This Privacy Notice applies to personal information that we collect through our website, membership application forms, events, and related communications, and it is incorporated by reference into our Terms & Conditions of Membership Application.
2. Information We Collect
2.1 We collect identifiers and contact information such as your name, email address, telephone number, and mailing address so that we can communicate with you and administer your membership.
2.2 We collect professional information such as your specialty and subspecialty, qualifications, licensure or NPI numbers, board certifications, training history, and institutional affiliations in order to verify eligibility and support professional networking.
2.3 We collect membership information such as your application responses, membership status, category, and directory preferences so that we can evaluate your application and provide membership features.
2.4 We collect uploaded media such as your headshot and credential documents so that we can verify your identity and qualifications and enable directory profiles.
2.5 We collect website usage and device data through cookies or similar technologies, including pages viewed, referring pages, and timestamps, to operate our website and understand aggregate engagement.
2.6 We collect communications that you send to us, including emails, support requests, and event RSVPs, so that we can address your inquiries and manage events.
3. How We Use Information
3.1 We use personal information to evaluate and process membership applications, verify credentials, and manage member accounts and categories.
3.2 We use personal information to operate member directories and profiles and to provide membership benefits including educational content, business opportunities for pathologists and oncologists, events, communications, and networking.
3.3 We use personal information to communicate with you about membership, events, opportunities, operational updates, and changes to our policies.
3.4 We use personal information to maintain security, detect and prevent fraud or misuse, and comply with applicable legal and regulatory requirements.
3.5 We use personal information to improve our services, including our website experience and the design of programs and events.
4. Our Bases for Processing (U.S. Context)
4.1 We rely on your consent where required by law, for example to appear in directories or to receive certain types of communications.
4.2 We rely on our legitimate organizational interests to operate a professional network, verify credentials, and provide member benefits in a way that is consistent with reasonable expectations.
4.3 We process personal information to comply with legal obligations, including responding to lawful requests from authorities where applicable.
4.4 We process personal information as necessary to take steps at your request prior to entering into a membership relationship and to deliver the membership features that you request.
5. How We Share Information
5.1 We share personal information with service providers and processors that support our operations, including website hosting, form and database tools, cloud storage, analytics, email delivery, and credential verification, under appropriate contractual safeguards.
5.2 We may publish certain profile information in our member directory or profiles, which can include your name, credentials, specialty and subspecialty, location, and professional links, depending on your visibility preferences and our directory settings.
5.3 We may disclose personal information as required by law or legal process or to protect the rights, safety, and security of oppn, our members, patients, or the public.
5.4 We may transfer personal information in connection with organizational restructuring, mergers, or similar changes in accordance with applicable law and with appropriate safeguards.
6. Cookies and Analytics
6.1 We use cookies and similar technologies to enable core site functions and to understand aggregate usage of our website so that we can maintain and improve our services.
6.2 You can configure your browser to block or delete cookies, although certain features of our website may not function properly without them.
6.3 We do not sell personal information.
7. Data Security and Retention
7.1 We implement reasonable administrative, technical, and physical safeguards that are appropriate to the nature of the personal information that we handle; however, no system can be guaranteed fully secure.
7.2 We retain personal information for as long as necessary to evaluate and administer membership, to fulfill our legitimate organizational purposes, and to comply with legal and regulatory requirements.
8. Your Choices and Rights
8.1 You may request to opt out of public or member-visible directory listings, subject to operational constraints and the design of our directory features.
8.2 You may manage marketing or informational email preferences and you may unsubscribe from non-transactional communications using the mechanisms provided in our messages, although we may still send transactional or policy communications that are necessary to the service.
8.3 You may request access to the personal information that we maintain about you or request that we correct inaccurate information, and we may ask you to verify your identity before we fulfill such requests.
8.4 You may request deletion or restriction of certain personal information, subject to our legal obligations, our operational needs, and the requirements of record-keeping and compliance.
9. Sensitive Information and Patient Data
9.1 You should not upload unnecessary sensitive personal information such as Social Security Numbers or financial account numbers, and you should not submit protected health information unless we expressly request it and appropriate safeguards are in place.
9.2 oppn is not a healthcare provider or covered entity under HIPAA, and if you submit any protected health information, you represent that you are authorized to do so and that your submission complies with applicable laws and institutional policies.
10. International Visitors
10.1 Our operations are based in the United States, and if you access our services from outside the United States, your personal information may be processed in the United States where data protection laws may differ from those in your jurisdiction.
11. Children
11.1 Our services are intended for adults in professional contexts, and we do not knowingly collect personal information from children under the age of sixteen.
12. Changes to this Notice
12.1 We may update this Privacy Notice from time to time, and we will indicate material changes by updating the “Last updated” date and, where appropriate, by providing additional notice.
13. Contact Us
13.1 You may contact us with privacy questions or requests at membership@oppn.org.